BOARD OF EDUCATION MEETING

November 28, 2006

Board of Education Meeting Room

7:00 P.M.

 

1.   OPENING STATEMENT            

 

 

2.   OPEN PUBLIC MEETINGS ACT

 

            Public notice of this meeting pursuant to the Open Public Meeting’s Act has been given by the Board Secretary in the following manner:

 

            Faxing notice to the Gloucester County Times and to the Courier Post, and filing written notice with the Clerk of the City of Woodbury at the time of Reorganization in April, 2006.

 

 

3.   ROLL CALL                    

                                   

                                   

4.   PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE

 

 

5.   MISSION STATEMENT

 

 

6.   DISCUSSION ITEM

 

·        Elementary Grade Reconfiguration Conversation

 

 

7.   OPEN MEETING TO PUBLIC FOR COMMENT ON NON-AGENDA ITEMS

 

 

8.   OPEN MEETING TO PUBLIC FOR COMMENT ON AGENDA ITEMS

 

 

9.   DISCUSSION ITEMS

·        Presentation of June 30, 2006 Audit Report

 

 

10. AGENDA

 

A.  ROUTINE MATTERS

 

1.   Approval of Minutes

RESOLVED that the Woodbury Board of Education hereby approves the Minutes of the Board of Education Meetings held on October 17, 2006; November 13, 2006; November 14, 2006; November 20, 2006.

2.   Secretary’s Report

                  RESOLVED that the Woodbury Board of Education hereby approves the October 2006 Secretary’s Report.  (Exhibit 07-46) 

 

            3.   Treasurer’s Report

                  RESOLVED that the Woodbury Board of Education hereby approves the October 2006 Treasurer’s Report.  (Exhibit 07-47)

 

4.   Transfers

RESOLVED that the Woodbury Board of Education hereby approves the transfers in line accounts in accordance with the lists submitted.  (Exhibit 07-48)

5.   Payment of Bills

RESOLVED that the Woodbury Board of Education hereby approves the payment of bills without exception.  (Exhibit 07-49)

 

6.   Revenue Amounts/Sources

RESOLVED that the Woodbury Board of Education recognizes the Board Secretary’s certification, in accordance with N.J.A.C. 6A:23-2.11c2, that there are changes in anticipated revenue amounts and revenue sources.

 

7.   Certifications

a)   Secretary’s Report

Board Secretary’s Report in accordance with 18A:17-36 and18A:17-9 for the month of  October 2006. The Board Secretary certifies that no line item account has been over-expended in violation of N.J.A.C. 6A:23-2.11c 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. 

b)   Board of Education Certification

            The Woodbury Board of Education hereby certifies, pursuant to N.J.A.C. 6A:23- 2.11c4, that after review of the secretary’s monthly financial report   (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over-expended in violation of N.J.A.C. 6A:23-2.11c and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

            Motion:                                                                        Second:                                               

 

            Roll Call Vote:  Yes:                                                     No:                 

B.  PERSONNEL – PROFESSIONAL

            1.   Resignation

 

                  RESOLVED that the Woodbury Board of Education hereby accepts the resignation of Barbara Castleberry, Director of Pupil Personnel Services, effective January 19, 2007 or sooner, at the discretion of the Superintendent.

 

            2.   Leave of Absence

     

RESOLVED that the Woodbury Board of Education hereby approves granting Carla Bittner, Teacher of Grade 4 at Evergreen Avenue School, a leave of absence under the Family Medical Leave Act for the period of on or about January 16– June 6, 2007.

 

            3.   Employment

 

a)   RESOLVED that the Woodbury Board of Education hereby approves the employment of Kisha Barr as Interim Teacher of English at Woodbury Jr.-Sr. High School, commencing October 30, 2006 to on or about March 2, 2007.  Mrs. Barr will be compensated at the rate of $125 per day.

b)   RESOLVED that the Woodbury Board of Education hereby approves the employment of Sharon Damiano as Interim Teacher of Physical Education/Health at Woodbury Jr.-Sr. High School, on an emergent hire basis, commencing November 20, 2006 to on or about June 21, 2007.  Mrs. Damiano will be compensated at the rate of $125 per day.

                       

4.   Extra-Curricular  – 2006-07

 

      a)   RESOLVED that the Woodbury Board of Education hereby approves the Winter Sports Schedule.  (Exhibit 07-50)

                                                                                               

                  b)   RESOLVED that the Woodbury Board of Education hereby approves athletic extra-curricular appointments for the 2006-07 fiscal year.

                        Position                 Sport                                   Appointment                 Step/Stipend

Coach                   Jr. High Basketball-Girls       Regina Bosworth          2/$2,238

Asst. Coach          Girls Varsity Basketball        Sharon Damiano           1/$3,925

Head Coach         Winter Cheerleading              Tobey Realley              4/$4,790

                            

5.   Family Nights

 

a)   RESOLVED that the Woodbury Board of Education hereby approves the addition of   the following teacher for Kindergarten Family Nights on January 16 and April 18, 2007.  Compensation will be at the Special Projects Rate plus ½ hour of planning for each hour of the program.

                  Maria Gassner

 

b)   RESOLVED that the Woodbury Board of Education hereby approves the following teachers to participate in the NASA Family Nights held on November 15, 2006, January 24, March 8, and May 9, 2007.  Each will be compensated for 3 hours per night at the Special Projects Rate.

                        Antoinette Allen                                                Ari Ford

                        Susan Berting                                                   Sharron Knauss

                        Colleen Fitzgerald

 

6.   Substitutes – 2006-07

 

RESOLVED that the Woodbury Board of Education hereby approves substitutes for the 2006-07 school year.

 

      Michaluk, Jason – Woodbury, NJ – Sub. Cert. – K-12

      Rochester, Kris – Deptford, NJ – Sub. Cert. – K-12

      Snow, Michael – Woodbury, NJ – Sub. Cert. – K-12

      Wagner, Mary Ellen – Woodbury, NJ – CEAS – K-5

 

7.   Accelerated Math Program

 

      RESOLVED that the Woodbury Board of Education hereby approves Ari Ford be compensated for a maximum of 35 hours at the Special Projects Rate for providing Accelerated Math support/consultation in the special education classrooms during the 2006-07 school year.  Funding will be through the IDEIA FY ’07 grant.

 

8.   Student Teacher Placements

 

      RESOLVED that the Woodbury Board of Education hereby approves the following student teacher placements from Rowan University for the spring of 2006-07 school year.

 

      Cooperating Teacher                                  Building                        Student Teacher          

      Robyn Sole                                    Jr.-Sr. High School                   Natalie A. Patrizio

      Gerald (Mickey) Kiser                    Jr.-Sr. High School                   Lauren M. Franco

      Lauren Roskos                               Jr.-Sr. High School                   David McGrath

      Tobey Realley                                Jr.-Sr. High School                   Lisa M. Arluna

      Barbara Gale                                  Jr.-Sr. High School                   Anthony J. Vitale

      Theresa Richman                            Walnut Street School                Andrea Concordia

      Theresa Savage                              West End School                      Jessica Sanford

      Jaime Jess                                      West End School                      Melissa Piarulli

           

Motion:                                                                        Second:                                               

 

            Roll Call Vote:  Yes:                                                     No:                 

 

  

C.        PERSONNEL - SUPPORT

                       

1.   Resignations

 

                  a)   RESOLVED that the Woodbury Board of Education hereby accepts the letter of resignation from Valerie Schwartz, Secretary, effective December 1, 2006.

                  b)   RESOLVED that the Woodbury Board of Education hereby accepts the letter of  resignation from Margaret Walsh, Secretary, effective November 22, 2006.

                  c)   RESOLVED that the Woodbury Board of Education hereby accepts the letter of resignation from Jennifer Rommel, Instructional Assistant in the Jr.-Sr. High School, effective December 1, 2006.

                 

            2.   Retirements

 

                  a)   RESOLVED that the Woodbury Board of Education hereby accepts the letter of retirement from Alphonso Washington, Custodian, effective March 1, 2007.  Mr.Washington has been with the district for the past 19 years.

                   b)  RESOLVED that the Woodbury Board of Education hereby accepts the letter of retirement from Marjorie L. Atkinson, Secretary, effective July 1, 2007.  Mrs. Atkinson has been with the district for the past 30 years.

                 

  3.   Employment

     

      a)   RESOLVED that the Woodbury Board of Education hereby approves the employment of the following Instructional Assistant who will be employed for 29 hours per week, 185 day school year, at the rate of $16 per hour.

                                                                                                                        Eff.

            Employee                                             School                                      Date                

      Tracy Wolf (Emergent Hire)                  West End                               11/29/06

      Brooke Bodkin (Emergent Hire)           Jr.-Sr. High                             12/4/06

 

b)   RESOLVED that the Woodbury Board of Education hereby approves the employment of the following Aides for a 182 day school year.

 

                                                                     Hrs.             Hrly.                              Eff.

 Employee                       Type of Aide      Per Wk.       Rate       School              Date    

      Samantha McConnell    Kdg.                       29          $10.75    Evergreen         11/29/06

      Michelle French             Sub. Lunch       As needed    $7.10    Evergreen         Pending Criminal History Approval

 

4.     Transfer

 

        RESOLVED that the Woodbury Board of Education hereby approves the transfer of Janice Marucci from Secretary in the High School Guidance Office (10 month) to Secretary to the Supervisor of Curriculum & Instruction (12 month), effective January 2, 2007.  Mrs. Marucci’s salary will be in accordance with the equitable step on the 12 month 2006-07 Salary Guide.

 

5.     AVID Tutor

 

        RESOLVED that the Woodbury Board of Education hereby approves AVID Tutor for up to 4 hours per week at the rate of $10 per hour:

                    Jason O’Shea                 

     

Motion:                                                                           Second:                                               

 

           Roll Call Vote:  Yes:                                                       No:                 

 

 

 

D.          STUDENTS & PROGRAMS

 

1.   Out of District Placements

 

      RESOLVED that the Woodbury Board of Education hereby approves the following out-of-district placements for the 2006-07 school year:

 

      Student #                      Placement                           Per Diem Cost                     Eff. Date

      0960                            Bankbridge-North              $140                                    10/19/06

      2105                            Bankbridge Elementary       $140                                    10/23/06

      2109                            Archbishop Damiano          $183.77                               10/25/06

 

2.   Continuation of Suspension

 

      RESOLVED that the Woodbury Board of Education hereby approves the continuation of the suspension for student # 061089 for the remainder of the first semester of the 2006-07 school year.

 

3.   Homebound Instruction

     

      RESOLVED that the Woodbury Board of Education hereby approves providing homebound instruction for the following students:

 

      Student       Time                             Hrs. Per           Home Instruction

       ID#           Frame                          Week               Provider                       Reason            

      064086      10/16-12/16/06            5                      Brookfield Schools       Medical           

      061089      11/6/06-1/31/07           10                    Julie Longo                   Per Admin.

      030449      10/19/06-12/19/06       5                      Brookfield Schools       Medical

4.   Sr. Class Trip

 

      RESOLVED that the Woodbury Board of Education hereby approves the Senior Class Trip to Disney World, Florida, from Saturday, March 31 to Tuesday, April 3, 2007.  The approximate cost per pupil is $820.  Chaperones will be Colleen Fitzgerald, Christopher Sheppard, and Grant Shivers.

 

5.   Autistic Behavioral Evaluation

 

      RESOLVED that the Woodbury Board of Education hereby approves an Autistic Behavioral Evaluation to be conducted by the GCSSSD Regional Council for student #1784 at a cost not to exceed $450.

 

6.   Homeless Students

 

      RESOLVED that the Woodbury Board of Education hereby approves contracts for homeless students as per Exhibit 07-51.

 

 

Motion:                                                            Second:                                                           

 

Roll Call Vote:  Yes:                                         No:                 

 

 

E.         BUSINESS & FINANCIAL

                 

1.   2005-06 Audit

 

      RESOLVED that the Woodbury Board of Education hereby accepts the audit report performed by Holman & Frenia, P.C. for the 2005-06 school year which indicated “No Recommendations”.  A synopsis of the report was distributed.  (Exhibit 07-52)

 

2.   Health Insurance Plan Renewal – 2006-07

 

      RESOLVED that the Woodbury Board of Education hereby approves the revised rates with Horizon Blue Cross/Blue Shield of New Jersey for the period 11/1/06 to 10/31/07.  (Exhibit 07-53)

 

3.   Submission of Grant Proposals

 

      a)   RESOLVED that the Woodbury Board of Education hereby approves submitting a grant proposal to the Cal Ripken Sr. Foundation in the amount of $5,000 to be used for equipment for the Varsity/Jr. Varsity Baseball team.

      b)   RESOLVED that the Woodbury Board of Education hereby approves submitting a  grant proposal to the New Jersey Governor’s Initiative on Autism in the amount of  $283,595 to enhance in-district autism services.

      c)   RESOLVED that the Woodbury Board of Education hereby approves submitting a grant proposal to the ING Unsung Heroes Award in the amount of $2,000 to support the WEBSTER character education program at West End Memorial School.

      d)   RESOLVED that the Woodbury Board of Education hereby approves submitting a grant proposal to the Dodge Foundation Principal Fellowship Program in the amount of $7,000 to support the WEBSTER character education program at West End   Memorial School.

 

4.   Acceptance of Grant – NJ Verizon Foundation’s Competitive Challenge Initiative Technology in Education

 

      RESOLVED that the Woodbury Board of Education hereby approves accepting the New Jersey Verizon Foundation’s Competitive Challenge Initiative Technology in Education grant in the amount of $10,000.

 

5.   Tech Prep Grant Program

 

      RESOLVED that the Woodbury Board of Education hereby approves participation in the Tech Prep Grant Program for the period of September 1, 2006 through August 31, 2007 through the lead agency, Gloucester County Vocational Technical School District.  Woodbury’s grant allocation for this period is $41,749.

 

6.   Architect Appointment

 

      RESOLVED that the Woodbury Board of Education hereby approves the appointment of Garrison Architects as Architect of Record until the Board next reorganizes in 2007. 

 

7.   Submission of Project Applications

 

      RESOLVED that the Woodbury Board of Education hereby approves Garrison Architects to provide architectural and engineering services to amend the Long-Range Facility Plan and to submit project applications, where appropriate, to the State Department of Facilities for the following renovation projects:

 

·        West End and Evergreen Partial Roof Repairs

·        West End Structural Repairs in Rooms 18 and 19

·        Evergreen and West End Parking Lot Repair, Expansion and Addition of a Drop-Off

 

8.   Horizontal/Vertical Delineation Sampling

 

      RESOLVED that the Woodbury Board of Education hereby approves to increase the contract with Adams, Rehmann & Heggan to conduct additional horizontal/vertical delineation sampling at an additional cost not to exceed $4,325.

 

  

9.   Transportation Route – 2006-07

 

      RESOLVED that the Woodbury Board of Education hereby approves the following West Deptford transportation route for the 2006-07 fiscal year. 

      Rte. #         Destination                               # of Students                Cost                            

      701A         Bankbridge Elementary 1                                  $25.10 per day

 

10. West End Boiler

 

      RESOLVED that the Woodbury Board of Education hereby approves selling the West End boiler to the Waterford Township School District for $500.

 

11. Change Orders

 

      a)   RESOLVED that the Woodbury Board of Education hereby approves change orders to the Delaware Valley Mechanical contract as follows:

     

            Change

            Order #            Amount                        Reason                                                            

            9                      $45,496.00      Demolition and removal of four boilers

            17                    $  1,263.79      Install two additional heating units-Evergreen

            18                    $  2,219.43      Install one additional heating unit-HS Annex Boiler Room

 

      b)   RESOLVED that the Woodbury Board of Education hereby approves a change order to the Geothermal Services, Inc. contract in the amount of $4,759 for labor and material to construct a new foundation wall.  This foundation wall supports the segmental block retaining wall and allowed Geothermal Services to install the new supply and return piping to the Annex boiler room.

      c)   RESOLVED that the Woodbury Board of Education hereby approves a second change order to the Geothermal Services Inc. contract in the amount of $1,326.87 for    supplying two loads of ¾” stone for placement in the 10” piping trench between the inside edge of the existing track and the base of the hill.

      d)   RESOLVED that the Woodbury Board of Education hereby approves a credit change order #1 for Altchem Environmental Services, Inc. in the amount of ($5,000).  This reduced their contract to $150,000 for the asbestos abatement at the high school.

 

12. Job Description

 

      RESOLVED that the Woodbury Board of Education hereby approves the job description – District Grant Writer, B-9.  (Exhibit 07-54)

 

13. Travel and Work Related Expenses for Employees

 

      RESOLVED that the Woodbury Board of Education hereby approves the resolution for reimbursement of travel and work related expenses for employees attending conferences, conventions, staff training, seminars and/or workshops as previously approved by the Chief School Administrator as work related and within the scope of the work responsibilities of each attendee.  (Exhibit 07-55)

     

 

Motion:                                                                         Second:                                                           

 

Roll Call Vote:  Yes:                                                     No:                 

 

 

11. SUPERINTENDENT’S REPORT

·        Superintendent’s Report – as submitted

·        School Business Administrator’s Report – as submitted

 

 

      12.  FIRE DRILL REPORT

 

October 2006

 

      School                    Date                 Time                 Length of Drill   Comments                   

      Evergreen               10/10/06          10:00 a.m.        2 min., 17 sec.              Sunny, warm

                                    10/19/06          10:00 a.m.        12 min., 31 sec.            Evacuation Drill

 

      Walnut                   10/18/06          10:00 a.m.        57 sec.                         Sunny

                                    10/30/06          1:05 p.m.          1 min., 1 sec.                Sunny

 

      West End               10/11/06          10:15 a.m.        2 min., 30 sec.              Cloudy, breezy, chilly

                                    10/19/06          2:00 p.m.          3 minutes                      Cloudy, cool

 

      Jr.-Sr. High            10/11/06          1:15 p.m.          15 minutes                    Evacuation Drill

                                    10/14/06          9:52 a.m.          5 minutes                      Cloudy

 

 

13. FUTURE DATES

 

November 28, 2006 – Property Committee – 5:30 p.m. (NOTE:  NEW TIME)

November 28, 2006 – Board of Education Meeting – High School’s New Cafeteria - 7:00 p.m.

November 29, 2006 – Very Beary Family Night at West End School – 1st grade – 6:30 p.m.

December 6, 2006 – Elementary Winter Concert – Evergreen Avenue School - 7:00 p.m.

December 14, 2006 – High School Band Concert - 8:00 p.m. – POSTPONED UNTIL JANUARY, 2007

December 19, 2006 – Board of Education Meeting – 7:00 p.m.

December 19, 2006 – Communications Committee – 6:00 p.m.

December 20, 2006 – High School Choir Concert –St. Stephen’s Lutheran Church - 8:00 p.m.

January 11, 2007 – Family Book Night at West End School – 5th grade – 6:30 p.m.

January 16, 2007 – Lips, Camera, Action! Family Night at West End School – Kindergarten –6:30 p.m.

January 27, 2007 – Music in the House Family Night at Walnut School – 4th grade – 7:00 p.m.

January 23, 2007 – Property Committee Meeting – 6:00 p.m.

January 23, 2007 – Board of Education Meeting – 7:00 p.m.

January 25, 2007 – Personnel Committee Meeting – 6:00 p.m.

 

 

14. COMMITTEE REPORTS

 

Property Committee – Mary Ellen Moore, Chairperson

Personnel Committee – Lynn Jennings Dennen, Chairperson

Finance Committee – Mary Ellen Moore, Chairperson

Communications Committee – Jerry Lonabaugh, Chairperson

Policy Committee – William Goodrich, Chairperson

Minority Task Force – Diane Hill, Liaison

 

            New Jersey School Board Association Conference Report – Anthony Chiesa

 

 

15. REPRESENTATIVES

 

NJSBA Legislative Delegate – Frank Gwalthney

Gloucester County School Boards – Jerry Lonabaugh

City Council Liaison – Anthony Chiesa

 

 

16. EXECUTIVE SESSION

      THE EXECUTIVE SESSION RESOLUTION STATES AS FOLLOWS:

      RESOLVED that pursuant to Section 7.B. 1-9 [N.J.S.A. 10:4-12] of the New Jersey Open Public Meeting Act, the public shall be excluded from that portion of the meeting involving     discussion of                                         .

 

      FURTHER RESOLVED that the matters discussed which warrant official Board action will be acted upon, if possible, when the Board of Education reconvenes, or at the next available opportunity.

 

 

17. MEETING OPENED TO THE PUBLIC FOR COMMENT

 

 

18. ADJOURNMENT TO END BOARD MEETING

 

 

Motion: