BOARD OF EDUCATION MEETING

October 17, 2006

Board of Education Meeting Room

7:00 P.M.

 

1.   OPENING STATEMENT            

 

 

2.   OPEN PUBLIC MEETINGS ACT

 

            Public notice of this meeting pursuant to the Open Public Meeting’s Act has been given by the Board Secretary in the following manner:

 

            Faxing notice to the Gloucester County Times and to the Courier Post, and filing written notice with the Clerk of the City of Woodbury at the time of Reorganization in April, 2006.

 

 

3.   ROLL CALL                    

                                   

                                   

4.   PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE

 

 

5.   MISSION STATEMENT

 

 

6.   PRESENTATION  - SPECIAL SERVICES DEPARTMENT

 

 

7.   OPEN MEETING TO PUBLIC FOR COMMENT ON AGENDA ITEMS

 

 

8.   OPEN MEETING TO PUBLIC FOR COMMENT ON NON-AGENDA ITEMS

 

 

9.   DISCUSSION ITEMS

·       New Roads Construction Management Update - HVAC

·        Violence, Vandalism Report – 2005-06

·        School Objectives – 2006-07

·        Quality Assurance Annual Report (QAAR) – 2005-06

·        No Child Left Behind (NCLB) – Adequate Yearly Progress (AYP) - Testing

 

 

10. AGENDA

 

 

A.  ROUTINE MATTERS

 

1.   Approval of Minutes

RESOLVED that the Woodbury Board of Education hereby approves the Minutes of the Board of Education Meetings held on September 27, 2006.

2.   Secretary’s Report

                  RESOLVED that the Woodbury Board of Education hereby approves the September 2006 Secretary’s Report.  (Exhibit 07-34) 

 

            3.   Treasurer’s Report

                  RESOLVED that the Woodbury Board of Education hereby approves the September 2006 Treasurer’s Report.  (Exhibit 07-35)

 

4.   Transfers

RESOLVED that the Woodbury Board of Education hereby approves the transfers in line accounts in accordance with the lists submitted.  (Exhibit 07-36)

5.   Payment of Bills

RESOLVED that the Woodbury Board of Education hereby approves the payment of bills without exception.  (Exhibit 07-37)

 

6.   Revenue Amounts/Sources

RESOLVED that the Woodbury Board of Education recognizes the Board Secretary’s certification, in accordance with N.J.A.C. 6A:23-2.11c2, that there are no changes in anticipated revenue amounts and revenue sources.

 

7.   Certifications

a)   Secretary’s Report

Board Secretary’s Report in accordance with 18A:17-36 and18A:17-9 for the month of September 2006. The Board Secretary certifies that no line item account has been over-expended in violation of N.J.A.C. 6A:23-2.11c 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. 

b)   Board of Education Certification

            The Woodbury Board of Education hereby certifies, pursuant to N.J.A.C. 6A:23-2.11c4, that after review of the secretary’s monthly financial report   (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over-expended in violation of N.J.A.C. 6A:23-2.11c and that sufficient funds are available to meet the district’s financial  obligations for the remainder of the fiscal year.

 

            Motion:                                                                        Second:                                               

 

            Roll Call Vote:  Yes:                                                     No:                 

 

 

B.  PERSONNEL – PROFESSIONAL

           

            1.   Retirement

 

                  RESOLVED that the Woodbury Board of Education hereby accepts the letter of retirement from Laurie Paolillo, Special Education Teacher at Woodbury Jr.-Sr. High School, effective July 1, 2007.  Miss Paolillo has been with the district for thirty-one years.

                       

            2.   Leave of Absence

     

a)   RESOLVED that the Woodbury Board of Education hereby approves granting Carol Haworth, Physical Education/Health Teacher of at Woodbury Jr.-Sr. High School, a leave of absence under the Family Medical Leave Act for the period of on or about December 18, 2006 – June 29, 2007.

b)   RESOLVED that the Woodbury Board of Education hereby approves granting Jill Rossi, Teacher of Business and Technology at Woodbury Jr.-Sr. High School, a leave of absence under the Family Medical Leave Act for the period of on or about March 19 – June 29, 2007.

 

            3.   Employment

 

RESOLVED that the Woodbury Board of Education hereby approves the employment of Stephanie Anderson as Interim Teacher of Grade 4 at Walnut School on an emergent hire basis, commencing October 18, 2006 to on or about March 20, 2007.  Miss Anderson will be compensated at the rate of $125 per day.

                                   

4.   Extra-Curricular  – 2006-07

 

                  a)   RESOLVED that the Woodbury Board of Education hereby accepts the resignation of Kathie Spittal as Co-Advisor for the West End Yearbook for the 2006-07 school year.

 

      b)   RESOLVED that the Woodbury Board of Education hereby approves non-athletic extra-curricular appointments for the 2006-07 fiscal year.

                        Position                 Activity                                Appointment                 Stipend

                        Monitor                Detention                             Cynthia Cheyney/         Special Projects

                                                                                                Joseph Pegues              Rate

                        Co-Advisor          W. E. Yearbook                  Marcella Linkert           $232

                        Advisor                 Varsity Club                        Carmen Davis               $1,119

                                                                                               

                  c)   RESOLVED that the Woodbury Board of Education hereby approves athletic extra-curricular appointments for the 2006-07 fiscal year.

                        Position                 Sport                                   Appointment                 Step/Stipend

Asst. Coach          J. V. Girls Soccer                 Ted Morrison (adj.)      Step 1 (.5)/

                                                                                                            $1,185

Head Coach         Boys Basketball                   Thomas B. Bowe          Step 4/$8,047

(Athletic Extra-curricular appointments continued)

 

Asst. Coach          Boys Basketball                   T. Joshua Bowe            Step 4/$5,782

Co-Coach            Freshman Boys B-ball          Dominic Carrera           Step 4/$3,035

Co-Coach            Freshman Boys B-ball          Gerald Kiser                 Step 4/$2,891

Head Coach         Jr. High Basketball               Ari Ford                       Step 4/$2,525

Head Coach         Swimming                            Joseph Pegues              Step 4/$5,098

Asst. Coach          Swimming                            Jaime Jess                    Step 4/$3,368

Head Coach         Winter Track                       George Voss                Step 4/$4,870 

 

5.   After School Skills Clubs

 

      RESOLVED that the Woodbury Board of Education hereby approves teachers for the After Schools Skills Clubs for the 2006-07 school year as follows.  Compensation will be at the Special Projects Rate.  These positions are paid with DEPA grant funds.

     

            Teacher                                    School                                      Total # of hours

            Katherine Estep                        Evergreen Avenue                    96

            Mollie Hilferty                           Evergreen Avenue                    48

            Shannon Rehman                      Evergreen Avenue                    48

            Diane Beirne                             Evergreen Avenue                    48

            Shawn Jess                               West End                                 80

            Karen Perry                             West End                                 80

            Tracy Weist                              West End                                 80

            Wendy Cubbler                        West End                                 80

            Rachel Schneider                      Walnut                                     72

            Stephanie Anderson                  Walnut                                     72

 

6.   Substitutes – 2006-07

 

RESOLVED that the Woodbury Board of Education hereby approves substitutes for the 2006-07 school year.

 

      Fitzpatrick Margaret – Woodbury, NJ – Elementary Cert. – K-5

      Levonchuck, Jeanne – Wenonah, NJ  - BA – Sub. Cert. – K-12

      Montgomery, Sandra – Westville, NJ – Sub. Cert. – K-12

      Weber, Aaron – Woodbury, NJ – Sub. Cert. – K-12

 

           

Motion:                                                                        Second:                                               

 

            Roll Call Vote:  Yes:                                                     No:                 

 

C.        PERSONNEL - SUPPORT

                       

1.   Resignations

 

                  a)   RESOLVED that the Woodbury Board of Education hereby accepts the letter of resignation from Heather Nocella, Instructional Assistant at Evergreen Avenue School, effective September 29, 2006.

                  b)   RESOLVED that the Woodbury Board of Education hereby accepts the letter of resignation from Elizabeth Wilson, Kindergarten Aide at Evergreen Avenue School, effective October 6, 2006.

                  c)   RESOLVED that the Woodbury Board of Education hereby accepts the letter of  resignation from Robert K. Burgess, Student Worker in the Technology Department, effective October 11, 2006.

                 

            2.   Retirement

 

                  RESOLVED that the Woodbury Board of Education hereby approves the retirement of  Carrie Chandler, full time Custodian, effective September 29, 2006.  Ms. Chandler has been with the district for the past twelve years.

 

3.   Leave of Absence

 

a)   RESOLVED that the Woodbury Board of Education hereby approves granting  Alison Wells, Special Education Aide at West End Memorial School, a leave of    absence under the New Jersey Family Medical Leave Act for the period of on or   about December 18, 2006 - March 9, 2007.

b)   RESOLVED that the Woodbury Board of Education hereby approves granting an uncompensated leave of absence to Christina Myers, Kindergarten Aide at Evergreen Avenue School, for the period of October 10 to on or about November 14, 2006.

 

  4.   Employment

     

      a)   RESOLVED that the Woodbury Board of Education hereby approves the employment of the following Instructional Assistant who will be employed for 29 hours per week, 185 day school year, at the rate of $16 per hour.

                                                                                                            Eff.

            Employee                                 School                                      Date                

      Laura Spaeth                            Evergreen Avenue                    10/18/06

 

b)   RESOLVED that the Woodbury Board of Education hereby approves the employment of the following Aides for a 182 day school year.

 

                                                                     Hrs.             Hrly.                              Eff.

      Employee                 Type of Aide            Per Wk.       Rate       School              Date    

            Carrie Chandler       Lunch                        12.5          $7.25   Evergreen         11/1/06

       

 

        c)   RESOLVED that the Woodbury Board of Education hereby approves the employment of Charles Folks as Assistant Facilities Director commencing with the   approval of his Criminal History Review.  Mr. Folks’ yearly salary will be $45,000. (pro-rated).

d)   RESOLVED that the Woodbury Board of Education hereby approves the employment of Tica Cojocaru as a full-time custodian commencing October 18, 2006.   This employment will include a 90 day probationary period.  Ms. Cojocaru will be placed on Step 1 of the 2006-07 Custodians’ Salary Guide.

e)   RESOLVED that the Woodbury Board of Education hereby approves the employment of Paul Venable, Jr. as a substitute custodian commencing October 18, 2006.  Mr. Venable will be compensated at the rate of $9.50 per hour and will be called on an as-needed basis.

f)    RESOLVED that the Woodbury Board of Education hereby approves the employment of Robert Gould as a substitute custodian commencing with the approval of his Criminal History Review.  Mr. Gould will be compensated at the rate of $9.50 per hour and will be called on an as-needed basis.

g)   RESOLVED that the Woodbury Board of Education hereby approves the employment of Ryan Carter as a Full-time Floater Custodian commencing with the approval of her Criminal History Review.  Ms. Carter will be placed on Step 1 of the 2006-07 Custodians’ Salary Guide.

 

5.   Family Nights

 

      RESOLVED that the Woodbury Board of Education hereby approves the addition of   the following Instructional Assistant for Family Night – Reading Café – on November 11, 2006.  Compensation will be at her hourly salary.

                              Marcella Linkert

 

             

Motion:                                                                        Second:                                               

 

            Roll Call Vote:  Yes:                                                     No:                 

 

 

 

 

D.          STUDENTS & PROGRAMS

 

1.   School District Objectives – 2006-07

 

      RESOLVED that the Woodbury Board of Education hereby approves the school district objectives for the 2006-07 school year.  (Exhibit 07-38)

 

2.   Substance Abuse Prevention Program

 

      RESOLVED that the Woodbury Board of Education hereby approves the Substance Abuse Prevention Program.  (Exhibit 07-39)

 

3.   Emergency & Crisis Management Plan

 

      RESOLVED that the Woodbury Board of Education hereby approves the Emergency & Crisis Management Plan.  (Exhibit 07-40—Quick Reference Guide)

 

4.   Homebound Instruction

     

      RESOLVED that the Woodbury Board of Education hereby approves providing homebound instruction for the following students:

 

            Student Time                 Hrs. Per           Home Instruction

             ID#                 Frame              Week               Provider                                   Reason

            053045            As needed per 504 Plan           Linda Brewer                           Medical

            071042            9/20-9/26/05    5                      Brookfield Schools                   Medical

            073029            10/4-12/4/06    5                      Brookfield Schools                   Medical           

 

Motion:                                                            Second:                                                           

 

Roll Call Vote:  Yes:                                         No:                 

 

 

E.         BUSINESS & FINANCIAL

                 

1.   Contract with Haddonfield Board of Education – Reading Recovery Programs

 

      RESOLVED that the Woodbury Board of Education hereby approves entering into a contract with Haddonfield Board of Education to provide Reading Recovery ongoing professional training for five (5) teachers for the 2006-07 school year at a cost of $750 per teacher.  The cost of this program will be charged to the NCLB grant.

 

2.   Comprehensive Maintenance Plan – FY ’06 – FY ‘08

 

      RESOLVED that the Woodbury Board of Education hereby approves the resolution for the submission of the Comprehensive Maintenance Plan for FY ’06, FY ’07, FY ’08.  (Exhibit 07-41)

 

3.   Transportation Route – 2006-07

 

      RESOLVED that the Woodbury Board of Education hereby approves the following transportation route for the 2006-07 fiscal year.  This transportation is provided through cooperative services provided by the Gloucester County Special Services School District as per the joint transportation agreement approved by the Board of Education in April 2006.

      Rte. #         Destination                               # of Students                Cost                            

      S3795        Brookfield Academy                 1                                  $48.04 per diem

      GW-29      Sawtelle                                   1 (2 days per week)     $34.87 per diem

 

4.   Change Orders – Delaware Valley Mechanical Contractors, Inc.

 

      a)   RESOLVED that the Woodbury Board of Education hereby approves a change order in the amount of $35,816 to the Delaware Valley Mechanical Contractors, Inc. contract to furnish labor and materials for the removal of the existing brick chimney at the High School.  If a metal chimney liner is present, the cost will increase by $4,416.50.

      b)   RESOLVED that the Woodbury Board of Education hereby approves a change order in the amount of $7,889.20 for the installations of new duct detectors tied into the fire alarm panel at West End School and Woodbury High School.

 

5.   Issuance of Promissory Notes

 

      RESOLVED that the Woodbury Board of Education hereby approves adopting a resolution authorizing the issuance of promissory notes in anticipation of receipt of grant funds from the New Jersey Schools Construction Corporation.  (Exhibit 07-42)

     

6.   Interlocal Services Agreement – Amended

 

      RESOLVED that the Woodbury Board of Education hereby authorizes the Board President and the Business Administrator to execute an amended Interlocal Services Agreement with the City of Woodbury regarding the stadium complex.  (Exhibit 07-43)

 

7.   Sale of West End Gas-Fired Boiler

 

      RESOLVED that the Woodbury Board of Education hereby approves offering for sale/donation of the West End School Smith gas-fired boiler, series 28A.

 

8.   Health Insurance Plan Renewal – 2006-07

 

      RESOLVED that the Woodbury Board of Education hereby approves renewing the health insurance plan with Horizon Blue Cross/Blue Shield of New Jersey for the period 11/1/06 to 10/31/07.  (Exhibit 07-44)

 

9.   Grant Application

 

      RESOLVED that the Woodbury Board of Education hereby approves submitting an application to the New Jersey Department of State, Martin Luther King, Jr. Commemorative Commission for the 2006-07 V-Free Mini-Grant in the amount of $3,000.

 

10. Travel and Work Related Expenses for Employees

 

      RESOLVED that the Woodbury Board of Education hereby approves the resolution for reimbursement of travel and work related expenses for employees attending conferences, conventions, staff training, seminars and/or workshops as previously approved by the Chief School Administrator as work related and within the scope of the work responsibilities of each attendee.  (Exhibit 07-45)

     

Motion:                                                                         Second:                                                           

 

Roll Call Vote:  Yes:                                                     No:                 

 

 

11. SUPERINTENDENT’S REPORT

·        Superintendent’s Report – as submitted

·        School Business Administrator’s Report – as submitted

 

 

      12.  FIRE DRILL REPORT

 

September 2006

 

      School                    Date                 Time                 Length of Drill   Comments                   

      Evergreen               9/18/06            2:20 p.m.          2 min., 23 sec.              Sunny, warm (alarm                                                                                                                        malfunction)

                                    9/25/06            10:00 a.m.        2 min., 12 sec.              Sunny, warm

 

      Walnut                   9/22/06            9:15 a.m.          55 seconds                   Sunny

                                    9/25/06            1:05 p.m.          57 seconds                   Partly Sunny

 

      West End               9/13/06            2:00 p.m.          1 minute                       Cloudy, cool

                                    9/21/06            9:10 a.m.          1 min., 15 sec.              Sunny, cool

 

      Jr.-Sr. High            9/13/06            1:45 p.m.          4 minutes                      Partly Sunny

                                    9/25/06            9:12 a.m.          3 minutes                      Sunny

 

 

13. FUTURE DATES

 

October 17, 2006 – Board Meeting – 7:00 p.m.

October 18, 2006 – Family Math Night at West End School – 3rd grade – 6:30 p.m.

October 20, 2006 – Homecoming Football Game at Lindenwold – 7:00 p.m.

October 24, 2006 – Family Night at Evergreen School – Kindergarten – 6:30 p.m.

October 24, 2006 – Communications Committee Meeting – 6:00 p.m. – Board Room - CANCELLED

October 25, 2006 – Family Math Night at West End School – 3rd grade – 6:30 p.m.

November 14, 2006 – Policy Committee Meeting – 6:00 p.m. – TO BE RESCHEDULED

November 15, 2006 – Reading Café Family Night at Evergreen School – 2nd & 3rd grades

November 16, 2006 – NASA Family Night – High School – 7:00 p.m.

November 17, 2006 – PTSA Basket Bingo – 7:00 p.m.

November 28, 2006 – Property Committee – 6:00 p.m.

November 28, 2006 – Board of Education Meeting – 7:00 p.m.

November 29, 2006 – Very Beary Family Night at West End School – 1st grade

 

 

14. COMMITTEE REPORTS

 

Property Committee – Mary Ellen Moore, Chairperson

Personnel Committee – Lynn Jennings Dennen, Chairperson

Finance Committee – Mary Ellen Moore, Chairperson

Communications Committee – Jerry Lonabaugh, Chairperson

Policy Committee – William Goodrich, Chairperson

Minority Task Force – Diane Hill, Liaison

 

 

15. REPRESENTATIVES

 

NJSBA Legislative Delegate – Frank Gwalthney

Gloucester County School Boards – Jerry Lonabaugh

City Council Liaison – Anthony Chiesa

 

 

16. EXECUTIVE SESSION

      THE EXECUTIVE SESSION RESOLUTION STATES AS FOLLOWS:

      RESOLVED that pursuant to Section 7.B. 1-9 [N.J.S.A. 10:4-12] of the New Jersey Open Public Meeting Act, the public shall be excluded from that portion of the meeting involving discussion of                                         .

 

      FURTHER RESOLVED that the matters discussed which warrant official Board action will be acted upon, if possible, when the Board of Education reconvenes, or at the next available opportunity.

 

 

 

17. MEETING OPENED TO THE PUBLIC FOR COMMENT

 

 

 

18. ADJOURNMENT TO END BOARD MEETING

 

 

Motion:                                                                        Second:                                                           

 

Roll Call Vote:  Yes:                                                     No:                 

 

Time: